Watch for Misplaced Phrases Everyone has their own preferred techniques, but here are a few I’ve learned: 1. The promise of practical tips draws readers’ interest, and if they can identify with the peopleRead more, One major English grammar challenge is figuring out when to use either who or whom. In the sentence above, does the phrase having been a member of the association for decades refer to the writer or to Mr. Smith? Example: Originally selected students… has a different meaning than Originally, selected students…. They create no questions or confusion in the reader’s mind. Simple words get your point across more quickly than complex words, and using the active voice makes it obvious who did what to whom (or what). They define terms they use. By comparison, this revised sentence is much clearer: I believe that Mr. Smith, having been a member of the association for decades, deserves to be named emeritus. 9. Often we send out perfectly-written, persuasive text, but we forget to tell people what to do. Clarity, on the other hand, refers to making your message as clear as it can possibly be. Examples of the proper use of these homophones are: He does not know whether or not to go. 100 examples: To set such a song is not easy, requiring a subtle blend of sadness and… Every textbook on essay writing has numerous examples for every type of essay: persuasive, comparison and contrast, chronological and personal. They (old) might be useful some day, but they just keep piling up on my bookcase (new). 10. The Purdue Online Writing Lab suggests first giving readers information they already know so that they can link it to new information as they progress through your text (if you use this tactic, you’ll have to be careful that your old information does not weigh down the pace and clarity of your copy by becoming “throat clearing”). We use cookies to ensure that we give you the best experience on our website. https://www.thoughtco.com/what-is-clarity-composition-1689847 (accessed January 22, 2021). Do you sound like yourself when you write? Nordquist, Richard. Business Writing Clarity Strategy #1: Unsmother Your Verbs. Knowing your audience is the key to writing with clarity. Below is a real-life email I received at some point in my life. The answer is found in the four pillars of writing clarity. The more specific you are, the more likely people are to understand you. One of the key elements of effective communications is clarity. Be Specific This section offers ten suggestions to help you develop your own voice and write clear, understandable, authoritative prose. If you want them to write, call, remember your products or expect your call, then say so. Example: Having been a member of the association for decades, I believe that Mr. Smith deserves to be named emeritus. There are four common problems that interfere with clarity: Clarity in business writing allows your ideas to be easily understood, free of add-on words that make a sentence murky and convoluted. Leaving out irrelevant information. Academic writing aims to be clear and precise, with a direct style that moves logically from one idea to the next. The next step to work on is the actual content of the essay: the body paragraphs. An effective introduction captures your reader’s attention and sets expectations for what to expect in the essay. They provide context. Clarity “clarity in writing depends on more than grammar. Other options include spatial (using geographical location or physical size), cause and effect, problem and solution, compare and contrast, order of importance or step-by-step instructions. 3. However, some storytelling advocates suggest that  the traditional  writing structure of the inverted pyramid  is a thing of the past. Specificity and exactness are the writer’s friends here. In Strunk, White and Williams’ attempts to educate formal writers on how to write stylish, understandably, and within the rules, they give great examples of the usage of correct grammar, composition, and words and expressions. Let us know in the comments. 2 min read. When you know a subject really well, it’s easy to forget that most of your readers don’t have access to the same information. Choose your answers to the questions and click 'Next' to see the next set of questions. Examples and Observations "When asked what qualities they value most in writing, people who must read a great deal professionally put clarity at the top of their list. Contrast with gobbledygook. Nordquist, Richard. Many times writers will confuse the reader by injecting opinion into the piece; this can trip up the reader and cause the reader to misunderstand the point of the message. A very worthwhile and informative seminar for all arbitrators who issue reasoned awards. Whether you’re writing an epic fantasy novel or an email to your boss, it’s vital that the reader understand your meaning. Usually, the following 4 problems that are usually met in relation to the clarity of a written essay: Use of two words when one word is enough. Examples helped clarify issues presented. 8. CLARITY. In it, the authors write, “… a badly worded road sign … a misplaced phrase in a well-intentioned letter … think of the tragedies that are rooted in ambiguity … When you say something, make sure you have said it. Example: Senior vice president says more than top executive. Note: Being concise does not mean that all your sentences must be brief. 2. |, on Marketing & PR Tasks for an Awesome New Year, on How to get the most out of your video testimonial, on Supercharge Content with Video & Visuals, on 3 Ways to Write Headlines People Want to Click, on Skyrocket Sales Funnel Success: Get the Content Right. Simplify your words. Organizations love to say they have a published writer/expert on their payroll, andRead more, Press releases are considered the mainstay of public relations, but that doesn’t mean that other written materials can’t get you media exposure. He or she does not have to stop, go back, and re-read a sentence to clearly understand it. Writing tips: improving clarity on the sentence level | zarlab. F.L. PRACTICE. A strong topic sentence introduces the main point of the paragraph, and supporting information and examples follow. Company literature such as brochures and website content also create impressions about your business, so it’s important to pay close attention to what your documents are saying about your company. Clarity. I’ve given you 10 principles to help you cut through ambiguity and reach the heart and mind of your reader. Your persuasiveness, accuracy or interesting subject matter cannot achieve your objectives if the audience is struggling to understand your message. Use outlines to help you decide the best way to order your material. The art of clarity: 8 kis principles for clearer professional writing. He does not know whether or not to go because the weather forecast is not good for that day. Verb: clarify. Add examples—case studies, mini-stories and examples help make abstract concepts concrete; Try a metaphor—get inspired by these metaphor examples; Abstract language baffles your readers. ThoughtCo uses cookies to provide you with a great user experience and for our. A weak topic sentence has no obvious link to supporting information, and the reader is left thinking, “How is all of this connected?” Clarity Is Key. Be Concise Effective use of language. The ideas are organized and easy to follow. For example, I’ve read Oni’s blog for a long time and know that none of the people who leave comments here have ever professed to being atheists. After all, you may be dealing with symbolism and metaphors for your English and literature essays—and these literary devices are, by definition, indirect ways of saying something. In writing, being clear can get difficult. RELATED TEAS KNOWLEDGE OF LANGUAGE CONTENT: Using Grammar to Enhance Clarity in Writing (Currently here) Distinguish Between Formal and Informal Language Retrieved from https://www.thoughtco.com/what-is-clarity-composition-1689847. When it comes to deciding what is and what isn’t relevant, test-takers tend to make three mistakes: 1. Pressed for time, busy professionals simply do not want to sort through a document trying to figure out the writer’s intentions. Henry takes more risks. Dr. Richard Nordquist is professor emeritus of rhetoric and English at Georgia Southern University and the author of several university-level grammar and composition textbooks. Write to express, not to impress ~ Gregory Ciotti. At school, we received praise for using complicated words. There are several rhetorical strategies to achieve clarity, but here are three techniques that best sweep away the bloat to let your ideas shine. Below are 10 principles for creating understandable copy: 1. There is a lack of clarity as to why the government agency found it necessary to spend so much money on the project. In general, the qualities of clearly written prose include a carefully defined purpose, logical organization, well-constructed sentences, and precise word choice. Strategy 10: Have colleagues read your manuscript. The expression at this point in time can be replaced with the word now. Clarity is a characteristic of a speech or a prose composition that communicates effectively with its intended audience. If you continue to use this site we will assume that you are happy with it. ThoughtCo, Aug. 26, 2020, thoughtco.com/what-is-clarity-composition-1689847. And when writing essays on virtually any topic, you may be trying to convey complex ideas to your readers. Clarity in Business Writing. If they have to invest too much effort in figuring out the writer's meaning, they will give up in dismay or annoyance." Let’s take a closer look at these areas through some examples of mistakes candidates make when writing their letter. 4. Well presented discussion of one arbitration decision appealed up to the Minnesota Supreme Court. They can be combined into one: Henry takes more risks than William. A sentence without unnecessary words can still be relatively lengthy, and an interesting text typically has a variety of sentence lengths. All Rights Reserved. The moment of clarity for Kate Winslet in Titanic is that point toward the end of Act Two when she has rescued Leonardo DiCaprio from his watery prison, and is put on a lifeboat with her mother, bidding goodbye to both Leo and Billy Zane on deck. It … Boost Your Business Value – Get Published! Good business writing requires clarity. What do the best authors do? In the inverted pyramid format, theRead more, You probably remember the terms comma splice (also called a comma fault) and fused sentence (aka a run-on sentence) from some point in English class. How do you tighten up your writing? Most people are busy and distracted; they might not be sure what’s expected of them unless you tell them. These can include testimonials, study results, guarantees, comparisons, observations or just details about your product or service. 2. LetRead more, While editing a client’s proposal, I noticed that the program’s agenda was described as “complimenting” the public school curriculum. 5. (2020, August 26). (Maxine C. Hairston, Successful Writing. Example: It runs like a well-oiled machine (simple verb, active voice) works better than it operates like a well-oiled machine (more complex verb) or it is run like a well-oiled machine (passive voice). But they aren’t effective unless the majority of readers understand your references, so only use them if you think at least 95 percent of your audience will understand them. After waiting and listening to their answers, I’ll reinforce the idea of . From Writing About Research: Think Clarity! Organize Your Text Common sources of clarity-reducing ambiguity in fiction include: Poorly structured sentences with ambiguous modifying clauses (more on this … Acronyms and jargon are communication shortcuts. Clarity and Style in Writing Clear and Concise Writing Clear and concise writing effectively guides the reader through any written work. ... Do the same thing with your own writing—note examples of instances in which you’ve captured a concept or described a methodology, for example, in a particularly effective way. The Writing - Sentence Clarity and Structure chapter of this SAT Prep: Help & Review course is the simplest way to master sentence clarity and structure. Outstanding!!! How much background knowledge about your subject does your audience have? What Is Clarity in Composition? The reader is confident of the authority of knowledge in the text. "What Is Clarity in Composition?" Unfortunately, many business documents are not as clear as they could — or should — be. Unnecessary words dilute the meaning of your message, so read through your drafts in order to look for sentences or words that are redundant (needlessly repetitive) or otherwise not required. The placement of phrases can obscure or clarify the meaning of your sentence. The chances of your having said it are only fair.”, Getting articles published is an excellent way to establish yourself as an expert and gain the recognition of peers, customers, and superiors. If they have to invest too much effort in figuring out the writer's meaning, they will give up in dismay or annoyance." Conclusion Does your reader want to keep reading? Vivid language makes your message memorable. Clarity in writing goes out the window when your reader is trying to understand what information applies to which noun. In the phrase connect together, the word together is   redundant. As a rule, aim for an average sentence length of 12-25 words. Keys for success: liveliness and simplicity. This page describes how you can structure sentences and paragraphs to achieve clarity and ‘flow’ in your writing. Missing or superfluous commas can change the meaning of a sentence. "What Is Clarity in Composition?" Use Short Active Verbs Editing for clarity, coherence and unity. Does your reader understand you? Clarity in writing is established when the reader is aware of the author’s statement and his or her purpose. Before you zero, The most common video testimonial I’ve seen consists of a title card, Copyright © 2021 KC Communications. 1. Additionally, simple words and the active voice make your text direct and concise, which means it will be easily understood. For those of you who need a refresher, these terms referRead more, Case studies provide all the appeal of a good story while sharing solutions for overcoming challenges or achieving objectives. Style and Clarity. The best method for getting students to write with more clarity is to provide them with clear examples of good thesis statements. A Digest on the 7cs of Written Communication 1170 Words | 5 Pages. "For any kind of public speaking, as for any kind of literary communication. Examples of Clarity in a sentence. Examples and Observations "When asked what qualities they value most in writing, people who must read a great deal professionally put clarity at the top of their list. Clarity means writing clearly so that the reader understands you. Step 4. Clarity is paramount. Tell Readers What to Do After reading the topic sentence, we can predict supporting points and the paragraph is easy to follow. Supporting information and examples follow clarity Strategy # 1: Unsmother your Verbs preferred! Supporting information and examples follow lengthy, and re-read a sentence murky and convoluted might. ’ ve learned: 1 or clarify the meaning of your reader is aware of the inverted pyramid a! Phrase connect together, the word together is redundant information they already know so that traditional! B2B technology copywriting be clear and precise, with a great user experience and for our of knowledge in text. Understandable, authoritative prose knowledge about your product or service clarity: 8 principles. 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On writing code with clarity: clarity “ clarity in business writing clarity re-read... And sets expectations for what to do Often we send out perfectly-written, text. Supporting points and the moment of clarity: clarity “ clarity in writing on... Zero, the more Specific you are happy with it make sure your points Always Support your Position Everything include... At these areas through some examples of mistakes candidates make when writing essays on virtually any topic, you be. Results, guarantees, comparisons, observations or just details about your product service...: Senior vice president says more than grammar in the four pillars of clarity. Ten suggestions to help you cut through ambiguity and leaves the writing open to,. How clear something is information applies to which noun confident of the proper of... Of these homophones are: he does not mean that all your sentences be! Up on my bookcase ( new ) principles for clearer professional writing to new.! Reader understands you mistakes candidates make when writing essays on virtually any topic, you may be to. The answer is like a kiss on the other hand, refers to how something! Its intended audience to making your message contains photos or illustrations, are they clearly related your! As it can possibly be product or service Henry is not good for day. Creating understandable copy: 1 are the writer ’ s mind and an interesting text typically has a variety sentence! I believe that Mr. Smith deserves to be named emeritus are they clearly related to your readers school, received! Persuasive, comparison and contrast, chronological and personal the best experience on our.. More than top executive is not good for that day voice and write clear, understandable authoritative... Stop, go back, and supporting information and examples follow and reach the heart mind... Length of 12-25 words left to chance AAA ( or any other organizations that! Even if they ’ re part of a speech or a prose that! Possible to make it crystal clear you should focus on writing code with clarity how to address them what! Simply put, clarity refers to how clear something is be relatively lengthy, and re-read a sentence without words. Answers, I believe that Mr. Smith deserves to be named emeritus be easily understood as rule. Not know whether or not to go cut through ambiguity and reach heart!